Manage your student rooms without Excel chaos.
From scattered Excel sheets, Word contracts and WhatsApp messages to one clear dashboard for rooms, tenants, contracts, deposits and inspection reports.
First room free · No credit card required · Prices incl. VAT
Managing rooms feels like tying loose ends together.
Excel, WhatsApp, email, folders full of photos and manual checks. It works… until it doesn't.
Your Excel is no longer accurate
Room status, prices and availability fall behind. Forgetting something happens in no time.
WhatsApp enquiries get lost
Enquiries come in through every channel. Who asked about which room? No idea.
Tracking deposit and first rent
You have to check who has already paid. Deposit, first rent and monthly rent get mixed up.
Contracts and photos are scattered
Documents in your mailbox, photos on your phone, inspection reports somewhere in a folder.
Which room becomes free, and when?
Getting an overview of future occupancy is guesswork. Especially around September.
Your listing lives separately
Facebook posts and stand-alone pages don't match your real room data.
Everything for your rooms in one place.
Kotbeheer brings your rooms, tenants, money and documents together — simple and clear.
Manage rooms
Houses and rooms with price, costs, bathroom, furnishing, floor and price history.
Tenants & reservations
Follow up on current and future tenants. Avoid double bookings.
Deposits & payments
See at a glance which deposits, first rents and payments are still outstanding.
Contracts & documents
Create, send and track contracts from one system. Always the right status.
Inspection reports & photos
Store move-in and move-out photos per room and per tenant.
Public website
Publish rooms online and receive enquiries — without double data entry.
One dashboard for what needs attention.
See immediately what's outstanding: deposits, first rent, contracts, inspection reports, free rooms and upcoming move-ins.
- Occupancy and free rooms per house
- Outstanding deposits and payments
- Contracts still to be signed
- Upcoming move-ins and move-outs
From enquiry to move-in.
One clear line from the first message to a signed contract and a stored inspection report.
Student requests a room
Via your public website or added manually.
You link the enquiry to a room
Everything in one place, with status and preferences.
A reservation is created
No more double bookings.
The contract is sent
Create and track the contract from the same system.
Deposit & first rent are tracked
You see right away what's been paid and what hasn't.
The inspection report is stored
Move-in photos per room and per tenant.
Room status stays up to date
Occupied, reserved or soon free — automatically.
Less WhatsApp chaos. More overview.
And everything kept for when the next year begins again.
Publish your rooms online.
Use Kotbeheer not just as a management app, but also as the engine for your public room website. Publish photos, prices, availability and enquiry forms without double data entry.
- Edit your room once — for management and publication
- Show prices and live availability
- Receive enquiries straight into your dashboard
Simple pricing for small landlords.
Choose only what you need: a public room website, the management app, or both.
For your first room.
- 1 active room
- Public room page
- No credit card required
For 6 to 12 rooms.
- Up to 12 active rooms
- Contracts & renewals
- Public room pages included
For 2 to 5 rooms.
- Up to 5 active rooms
- Tenants, contracts & documents
- Multilingual NL / EN / FR
Your first room is free. No credit card, cancel monthly, prices incl. VAT. · See all prices
Don't feel like entering everything yourself?
Send us your current Excel or room list. We'll help set up your first house — free for early users.
Request free setupFrequently asked questions
Ready to manage your rooms more professionally?
Manage your first room free. No credit card, cancel monthly.