Features

Everything you need to manage student rooms easily

From room to contract, from enquiry to inspection report. Kotbeheer brings the full lifecycle of your rooms together in one app.

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Rooms & houses

A complete view of every room

Manage multiple houses and all their rooms with the details that really matter.

  • Houses and rooms per address
  • Rent and costs tracked separately
  • Private or shared bathroom
  • Furnishing, floor, street or rear side, air conditioning
  • Active and inactive rooms
  • Price history per room
app.kotbeheer.com/kamers
Room detail with rent, costs, bathroom type, furnishing, surface area, price history and current student
app.kotbeheer.com/aanvragen
Reservations and enquiries with statuses and links to rooms
Students & reservations

No more double bookings

Follow who is in which room now and who is moving in next. No guesswork.

  • Current and future students
  • Start and end date per reservation
  • Assign rooms in a few clicks
  • Reservation status at a glance
  • Future availability per room
  • Protection against double bookings
Rental deposit & payments

See immediately who still needs to pay

No separate Excel file for payment follow-up. Everything sits next to the right student and room.

  • Deposit required and paid/not paid
  • First rent paid/not paid
  • Monthly rent status
  • Costs and utilities
  • Reminders that you approve
app.kotbeheer.com/betalingen
Payments and deposit per student: deposit outstanding, first rent paid, monthly rent on time or late
app.kotbeheer.com/contracten
Contract overview with draft, sent, signed and signature missing statuses
Contracts

Contracts can be simpler

Store and track your contracts from one place, always with the right status.

  • Store documents centrally
  • Create and send contracts
  • Track status: draft, sent, signed
  • See what is still missing a signature
  • Ready for digital signing (coming soon)
Inspection reports & photos

Photos belong with the room, not on your phone

Record the condition of every room at move-in and move-out, with photos as evidence.

  • Move-in photos per room and student
  • Move-out photos at departure
  • Compare the condition before and after
  • Student approval (coming soon)
  • Evidence stored neatly, not scattered around
app.kotbeheer.com/plaatsbeschrijving
Inspection report with move-in and move-out photos per room and student approval
app.kotbeheer.com/aanvragen
Enquiry board with new, contacted, viewing planned, reserved and rejected statuses
Enquiries

Bring every enquiry together

Website enquiries and manual leads on one board, with a clear status.

  • Leads via your public website
  • Manually added enquiries
  • Connect WhatsApp/email (coming soon)
  • Status: new, contacted, viewing, reserved, rejected
  • Link every enquiry to a room
Dashboard & actions

Start your day with a clear overview

One screen shows exactly what needs attention — today and in the coming weeks.

  • Outstanding tasks
  • Upcoming move-ins and move-outs
  • Missing documents
  • Outstanding deposits
  • Occupancy per house and per room
View pricing
app.kotbeheer.com/dashboard
Dashboard with occupancy, free rooms, outstanding deposits, contracts and upcoming move-ins
What it looks like

A look inside the app

Real Kotbeheer screens — clear, plain language, made for small landlords.

app.kotbeheer.com/dashboard
Occupancy overview with two student houses — one full and one with a free room — and a rental timeline across two academic years
The occupancy of all your houses on one screen — per room, per academic year.
app.kotbeheer.com/huizen
House overview with two student houses: one fully occupied and one with a free room, with occupancy per floor
Occupancy per house at a glance — fully let or rooms still free.
app.kotbeheer.com/reservaties
Reservation timeline across two academic years with current and future students per room
Two academic years side by side — see immediately who stays and where a room becomes free.
app.kotbeheer.com/studenten
Student overview with total, current, future and past rental periods and renewals to discuss
All students with current, future and renewable rental periods.
app.kotbeheer.com/contracten
Contract with digital signing by the tenant, signature and email confirmation
Digital signing — with signature, evidence and automatic confirmation.

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